Privacy

Vedanta Institute UK Privacy Policy

Purpose

The purpose of Vedanta Institute London (“VIUK”) Privacy Policy (the “Policy”) is to ensure VIUK’s commitment to processing personal data in accordance with its responsibilities under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

This Policy will be implemented in conjunction with other VIUK policies and is intended to support the goals and strategies contained in those related policies and VIUK’s strategic and operational plans.

Definitions and Scope

VIUK is a charity registered in England & Wales (number 1102168) benefiting communities particularly in the UK and Europe, although not exclusively. It is governed by a Charitable Trust Deed and its current trustees (jointly the ‘Trustee Board’). The Managing Trustee has delegated responsibility from the Trustee Board for VIUK’s day-to-day activities and coordinating the work of staff and volunteers.

VIUK’s charitable objectives are: “Advancing the education of the public in the philosophy and practice of Vedanta and its practical applications in life”.

VIUK works towards social upliftment by providing education on the fundamental principles of life and living. VIUK organises and conducts community classes, retreats, introductory talks and public lectures, makes grants, sells books, to create awareness on the importance of self management and provides the technique of self improvement without any distinction or demarcation.

Overall responsibility for monitoring and review of this Policy lies with the Trustee Board. Implementation of this Policy is the responsibility of the Managing Trustee.

The UK GDPR is the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (EU GDPR) as it forms part of the law of England and Wales, Scotland and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018 and as amended by Schedule 1 to the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (SI 2019/419).

Data Subject is understood as a living, identified or identifiable individual about whom VIUK holds Personal Data. Data Subjects may be nationals or residents of any country and may have legal rights regarding their Personal Data.

Personal data is defined as information that relates to an identified or identifiable individual. What identifies an individual could be as simple as a name or a number or could include other identifiers such as an IP address or a cookie identifier, or other factors.

Personal Data Breach is defined as a breach of security that leads to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed.

Our contact details

Name: Vedanta Institute UK
Address: Unit 8, Genesis Business Park, Rainsford Road, London NW10 7RG
E-mail: info@vedanta.org.uk

The type of personal information we collect

VIUK currently collects and process personal identifiers including:

Name and last name
Company name (if applicable)
Telephone
Address
Email address
UK tax status with regards to Gift Aid declarations
Meal choice (Vegetarian or Vegan) for retreat purposes
Acceptance or Rejection of image inclusion during retreat photography for marketing purposes.

How we get the personal information and why we have it

Most of the personal information we process is provided to VIUK directly by you for one of the following purposes:

To attend classes, seminars and/or lectures organised by VIUK
To attend annual Wisdom retreat organised by VIUK
To donate to VIUK
To sell books to you by VIUK
To receive regular or event specific information about our activities

VIUK also receives personal information indirectly, from the following sources for the purposes of processing payment transactions and/or fulfilling any of the above purposes listed:

Paypal
Stripe
CAF
Izettle
SumUp
SquareUp
Amazon
HSBC
Squarespace
Mailerlite
Google
Zoom
Linkedin
Instagram
Facebook
Twitter
YouTube

VIUK uses the information that you have given in order to deliver the purposes listed above and to claim Gift Aid to HMRC when applicable. VIUK may share this information with VIUK volunteers who help in organising VIUK activities and processing all transactions with you, and with the following third parties:

Mailerlite
Xero
Infoodle
HMRC

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) You are able to remove your consent at any time. You can do this by contacting: info@vedanta.org.uk

(b) We have a legal obligation.

How we store your personal information

Your information is securely stored.

VIUK’s storage and disposition of personal information is detailed on VIUK’s Data Retention Policy which is available upon request at: info@vedanta.org.uk

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@vedanta.org.uk if you wish to make a request or consult VIUK’s Data Protection Policy.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@vedanta.org.uk.

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

Review of Policy

This Policy will be reviewed by the Trustee Board every three year at minimum, or sooner if warranted by internal or external events or changes (e.g. change in legislation).

Changes to the Policy will be recommended by VIUK’s Managing Trustee to the Trustee Board for approval.

This Policy, upon every revision hereof, must be distributed by VIUK’s Managing Trustee to the following individuals/entities: